Conference hotel business often starts with a website visit at 10 PM by an event planner comparing multiple venues. They need specific information: room capacities, AV capabilities, catering options, breakout room configurations, and group accommodation rates. Your sales team can't respond until morning, but by then the planner may have already shortlisted competitors who answered faster. An AI chatbot provides instant, detailed responses about your conference facilities 24/7, answering the specific questions event planners ask, gathering inquiry details, and keeping your venue top-of-mind until your sales team follows up.
Event planners research venues outside business hours when your sales team is unavailable.
Planners need specific details about room dimensions, capacities, and configuration options.
Events require room blocks, catering, AV equipment, and multiple moving parts.
Planners need to know about AV equipment, WiFi capacity, and technical support available.
Planners compare multiple venues simultaneously—first to engage effectively often wins.
Present room dimensions, capacities, and configuration options clearly.
Event planners need specific space information to evaluate venue fit for their events.
Explain day delegate rates, full conference packages, and what's included.
Package clarity accelerates planner decision-making and reduces back-and-forth.
Share details about AV equipment, WiFi capacity, and technical support.
Technical requirements are critical for modern conference and event planning.
Explain room block policies, group rates, and accommodation options.
Most events require coordinated accommodation booking alongside meeting space.
Present catering options, dietary accommodation, and F&B packages.
Catering is a key component of event planning that planners research early.
Gather detailed event requirements and planner contact information for follow-up.
Ensures your sales team has complete information to respond with tailored proposals.
Capture inquiries from planners researching outside business hours.
Sales team receives complete inquiry details, enabling faster, better proposals.
Instant, detailed responses make your venue stand out against slower competitors.
AI gathers standard information so sales focuses on relationship building.
Your venue is actively engaging planners at all hours.
Yes. The chatbot gathers detailed requirements—dates, attendee counts, room needs, catering preferences, AV requirements—and delivers complete briefs to your sales team.
Upload detailed information about each space and the chatbot presents capacities, dimensions, configurations, and technical capabilities clearly.
Absolutely. Configure your DDR, full conference packages, and à la carte options. The chatbot explains inclusions and helps planners understand their options.
The chatbot explains group accommodation policies, gathers room block requirements, and ensures your sales team has all details for accurate proposals.
