Conference hotels serve as the backdrop for critical business events where every detail matters. With 200 to 500+ rooms and extensive meeting facilities, your team fields constant calls from event planners about room availability, AV equipment, catering options, and conference package details. An AI voice assistant handles these complex inquiries with professional expertise, providing accurate information about your meeting spaces and services while freeing your event coordinators to focus on executing successful conferences and building relationships with corporate clients.
Event planners call repeatedly with detailed questions about meeting spaces, capacities, configurations, and technical capabilities.
Corporate groups require coordinated room blocks, meeting space reservations, and special rate negotiations across multiple touchpoints.
Planners need detailed information about audiovisual capabilities, technical support, and equipment availability for their events.
Event organizers call with questions about catering menus, dietary accommodations, service styles, and pricing for various group sizes.
Corporate clients need clear explanations of day delegate rates, residential packages, and what each includes for budget planning.
Real-time checking of conference room schedules, capacities, and configurations across all your meeting facilities.
Gives event planners instant answers about space availability, eliminating delays in the booking process.
Intelligent handling of room block inquiries including availability checking, rate information, and requirements gathering.
Captures group booking opportunities 24/7 with detailed information ready for your sales team follow-up.
Comprehensive details about audiovisual capabilities, technical specifications, and equipment availability for events.
Ensures planners have the technical information needed to confirm your venue meets their event requirements.
Detailed explanation of catering packages, menu options, dietary accommodations, and service styles available.
Helps event planners understand food and beverage options without requiring immediate catering team availability.
Clear articulation of meeting packages, day delegate rates, and residential conference options with inclusions.
Enables planners to understand and compare packages for accurate budget proposals to their organizations.
Corporate-appropriate voice interactions that reflect the professional standards expected by business event planners.
Projects the professional image corporate clients expect from a conference property from the first phone contact.
Never miss an event planner inquiry by providing immediate, knowledgeable responses to conference booking questions.
Provide instant answers to common planning questions, speeding up the decision-making process for event organizers.
Remove routine inquiries from your conference services team so they can focus on complex planning and client relationships.
Give event planners the detailed information they need instantly, enhancing their perception of your property.
Capture international and after-hours inquiries from event planners working across different time zones.
Yes. The AI is trained on all your meeting spaces including dimensions, capacities for different setups, and technical specifications to provide thorough, accurate information.
The AI gathers requirements and provides general rate information, then captures all details for your group sales team to follow up with personalized proposals and negotiations.
Absolutely. The AI speaks the language of event planning including terms like theater style, classroom setup, day delegate rates, and breakout rooms.
Yes. The AI understands that conference bookings involve both sleeping rooms and meeting spaces, checking availability and gathering requirements for both simultaneously.
